Control access to MFP’s by ID card or PIN

Many businesses would like complete control over their print, scan, copy and fax environment and it’s not as difficult to achieve as you might think.

In a busy office, documents are often left at the printer and simply forgotten about. These can be a security risk, a costly expense and an environmental concern. In addition some people don’t like to use workgroup devices for printing private or confidential documents due to security issues. All these problems can be overcome simply and quickly with the right software in place.

How does it work?

In a normal office-printing situation, user jobs are sent directly to the printer for immediate printing. With print control software in place, print jobs are simply added to a central print queue until the user authenticates and releases their jobs at the printer. Users can simply walk up and collect from any device.

Fast easy authentication

At the simplest level users can authenticate with a simple PIN number or network username and password via an onscreen keyboard. Other solutions use the latest biometric and IC card authentication technology, which allows users to access and retrieve their print jobs and data without passwords. Biometric print integration enables secure print release with any network device; users simply authenticate via their fingerprint to release or delete their queued print jobs.

Simple implementation

Secure print release solutions are designed to seamlessly integrate into your existing IT infrastructure. They can operate effectively even if you have a mixed fleet of print devices from differing manufacturers. They also come with simple easy to use dashboards, a good example of which is PaperCut.

Benefits include

  • Guaranteed security and confidentiality
  • Easy to deploy
  • Simple integration
  • Increased productivity
  • Reduced wastage